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How Does CV/Resume Parsing Work? Resume parsing software tools use technology and machine learning to extract data and information from a resume document. The data extraction is structured into a readable, scannable, and optimized format. Resume/CV parsing is a great way to reduce the time it would otherwise take to manually parse resumes and evaluate the candidates of the resumes.

Often, staffing organizations and human resource (HR) professionals receive hundreds of resumes for every open job role. The process for resume evaluation can be long and tiresome where there is no resume parsing software to automate resume screening available.

That is the precise reason as to why resume parsing software is becoming more widely used in the staffing, HR and government contracting world to date. Technology is after all the bridge between efficiency and productivity for so many industries.

So how does CV/resume parsing work, you ask?

Great question! We will go into detail further throughout the remainder of this article.

What is a Resume Parser?

Resume parsing is a unique automation technique that is available through the best resume screening software online. It enables faster parsing, better compliance with job requirements and hiring, and quality standardized resume delivery that are specific to the job role description.

Many business professionals use resume parsing software to upload unformatted documents and extract data from the given document into a formatted template.

Here’s the kicker…

The resume/CV parser interprets the extracted data using machine learning to ensure the information is placed into the new format in alignment with the requirements.

Users can edit or add specific information and keyword phrases following the automatic resume parsing process.

What Information is Extracted from a CV or Resume?

Resume parser software extracts data into manageable sections and can add the data under resume-specific section headers or into a candidate profile to store information for later reference.

Information is extracted to demonstrate working professional experience, education, technical skills, soft skills, professional certifications, achievements, and other identifiers that the user deems as necessary to showcase the capabilities and qualifications of a proposed candidate.

Now that you know how a CV/resume parser works, we can help you understand how to select the best resume parser software online.

How to Find the Right CV/Resume Parser Tool?

The right CV/resume parser will offer you and fellow users in your organization the best value according to benefits, features, and cost. The answer depends on your organization type, the industry, and the type of work you do. We alluded to some of those roles before.

Are you a human resource (HR) professional? Are you a government contractor? Do you participate in hiring and resume review?

These roles and responsibilities benefit greatly from resume parsing technology that offers certain benefits and features. When you are trying to select the right parser system to use, check that it has these features as a bare minimum:

Templates provide users with standardized format structures to deliver parsed data that meets requirements and format consistency.
Bulk Import allows users to import several files at once rather than to manually upload each file individually.
Machine Learning capabilities are the secret weapon to enabling your resume parsing tool to configure data in a way that produces the most compliant resume deliveries.
Skills Matrices offer users simplified system components for quick and easy evaluation of candidate skills.
Profile Storage enables users to keep candidate information on file for faster candidate selection, thereby eliminating the time it takes to find qualified candidates.
Boolean Search can filter through candidate profiles based on specific keywords and skills to maximize compliance in candidate selection.
Opportunity Tracking allows users to stay aware of opportunities in the pipeline and provide results faster ahead of timelines.
Candidate Sync is key to help users connect with potential candidates or existing hires to ensure accuracy of information and that information is automatically updated as needed.

Resume parsing tools offer these great features to finetune the resume review process and to help you select the right candidates the first time – reducing attrition and optimizing compliance to client requirements.

Here are some other really important features that the best resume parsing tool should have: password encryption for secure user sign-in, administrative permissions control, and high storage capacity.

At the least, the resume parsing software that offers these features is a great choice for your enterprise. Where the tool is designed with your industry in mind, you’re even more equipped for success.

Benefits of Resume Parsing Software

No matter what industry you work in or the role you play in your respective organization, resume screening software offers some great benefits.

Quality Resumes

Of course, one of the primary benefits to using your resume screening parser tool is to be able to deliver a quality document to the client or to management. Resume parsing software helps users produce multiple of quality resumes at once – cutting down the time it would take to parse through resumes manually.

Did we mention that resume parsing software dedicated to government contractors provides qualifications matrix formats that are designed just for request for resume (RFR) delivery?

Better Compliance

On that note, let’s get into compliance. The main reason many candidates do not work out once hired and leave the job in under one year is because role compliance is lacking. Resume screening parser tools allow users to do an efficient and accurate screening of candidates prior to resume parsing for better compliance to job role requirements.

Faster Delivery

Going through hundreds of resumes every day is no fun… and inefficient. Resume parsers simply streamline delivery and enable users to get the job done quicker, and better!

How Does Zbizlink’s Resume Parser Save You Time?

In a few simple steps Zbizlink’s Resume Parser is designed to streamline your resume screening and resume formatting needs. Here’s how it works:

Step 1: Create the job requirement.

Step 2: Select candidate(s).

Step 3: Generate the skills matrix.

Step 4: Autofill the RFR/resume template.

Step 5: Review and download.

It is just that simple.

Happy Parsing!

Which Two Types of Résumés Can Be Formatted to be Visually Appealing? We get this question quite a bit. If you are here reading this blog article, odds are that you are in the job market or simply looking for tips on how to update your resume to be a competitive candidate. You are in the right place.

When it comes to resume improvement, knowing which two types of resumes can be formatted to be visually appealing puts you ahead of the game. Most people forget about the dynamics involved in updating a resume, so staying aware gives you a fair advantage.

Next, we will talk a bit more about the different types of resumes before we go any further into detail about specific resume formatting. As you can imagine, the type of resume you use to submit for a job vacancy or to upload into a resume parser software depends on the job role and hiring practices of the hiring organization.

Four Types of Resumes You Should Know

There are several types of resumes that have different formats with a shared purpose. The primary purpose of any resume, no matter the format, is to spotlight you and your qualifications to successfully perform in a particular job role.

Employers and human resource professionals use advanced CV parsing software to help screen resumes faster rather than evaluating each individual resume manually. Imagine having more than 1,000 job application submissions for one available job role. It can get daunting to say the least.

It is also common for HR professionals to have to screen several resume submissions that are not even closely related to the job description – on top of the sheer volume of resume submissions. Our hats off to hiring managers who deal with these challenges on a daily basis.

The point we are trying to make here is that your resume must stick out to get noticed and eventually hired. Your resume should stick out in these three ways:

Your resume must be visually appealing.
Your resume must be tailored to the job description.
Your resume must be formatted correctly.

The last one is often forgotten. Format your resume according to the resume parsing techniques that are specific to certain resume formats. Here are the four types of resumes you should know and the respective formats for each:

Print Resume

What is a print resume? A print resume is a document that is physically printed to provide to a hiring manager or recruiter. It can be printed on different types of paper such as resume paper, which is thicker and more durable than standard printing paper.

Print resumes can also be printed on colorful paper and have added scent. Yet, best practice is to keep your resume simple and on white paper because it is easier on the recruiter’s eye than color paper. However, whatever you want to do to make your resume stand out is completely up to your own discretion.

Scannable Resume

What is a scannable resume? A scannable resume is a resume that is often electronic or presented in a scannable PDF document. Online resume parsers or other CV/resume parsing tools screen scannable resumes using applicant tracking systems (ATS) or keyword scanning tools.

A scannable resume must highlight key terms and keywords that match with the job description to be selected. A hiring manager can proceed to review the resumes that meet the criteria of the scan but it is unlikely that your resume will make the cut if the relevant keywords and keyword phrases are not within your scannable resume.

Electronic Resume

What is an electronic resume? An electronic resume presents resume formats that are compatible with online software and sharing capabilities. Electronic resumes can be online PDF versions of the print resume or compatible with other online software.

Web Resume

What is a web resume? These days a web resume can take the form of a social media profile such as on LinkedIn or even an online portfolio. Web resumes can be interactive and a bit more visually appealing than a standard print resume because hiring managers and HR professionals can easily access it online.

Web content has more flexibility in design, can leverage search engine optimization techniques, and should still maintain resume best practices.

Now based on the resume descriptions, which two types of resumes can be formatted to be visually appealing and get the most out of a resume parsing tool?

How to Make Print and Web Resumes Visually Appealing?

You guessed it! Print resumes and web resumes are the two resume formats that can be made visually appealing for the best resume parsing software to be effective.

Your resume should adhere to common formatting best practices in all formats, including print and web. Here are a few of those best practices:

Limit the number of pages to your resume. Your resume should not exceed three pages or show experience beyond the last five to 10 years. Otherwise switch to a curriculum vitae (CV) to list academic research and extended portfolio experience.
Maintain consistent fonts and font sizes. Try to make sure your resume has consistency in structure and formatting. Use Times New Roman throughout the resume rather than switch fonts from top to bottom of the resume. The same thing applies to font sizes. Your section headings, bullet points and so on should maintain a consistent font size.
Keep it simple. Standing out can sometimes mean being having the most clarity and straightforward format. Just keep it simple and let your experience speak for itself rather than overcomplicate the resume with excessive sections, colors, or tables. Remember you want your resume to be compatible with a resume parsing system online.
Tailor the resume to the job. Not all job descriptions are the same even though they may be similar depending on the industry that you work in. Make sure you tailor your resume to align with the job description. Some techniques include placing more relevant experience further up instead of in chronological order or adding keywords into your summary.

Once you follow these best practices, making the print resume and web resume visually appealing is easy. Put yourself in the recruiter or hiring managers shoes and think about how they do their job and use resume parsers.

Maintain a simple and clean structure. List your job accomplishments rather than broad descriptions to fully showcase your qualifications to get the job done.

Whether you are submitting a print resume or web resume for a job role or uploading these formats into a CV/resume parsing software, you are sure to get the best results when the resume format follows these guidelines.