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What Does a Resume Parser Do?

Are you working on multiple requests for resume (RFR) or requests for proposal (RFP) responses?

How about juggling a pile of resumes from several potential candidates? 

On average, hiring managers and proposal managers must evaluate a minimum of 150 resumes submitted for a single job role and of course only one candidate selection will get the job. This is painstaking and grueling work to say the least, but you already know that part.

If this sounds like your current state of work, we are glad you are here. It is beneficial for you to know what a resume parser does to help streamline the business proposal response process or justify hiring for a selected candidate. 

We will start with describing resume parsing technique first…

Resume Parsing 

Resume parsing is a technique that human resource professionals and federal contractor proposal teams use to extract information from a candidate resume to evaluate the candidate’s skills and qualifications for a job role. Sounds great, right?

It is unless you are a party of one doing all the fun resume screening work on your own. Even a small team of five people will require hours of evaluation to choose the best resumes. 

So, where can resume parsing be a beneficial solution?

The best resume parsing software takes away the need for manual resume CV/parsing and allows a single user to parse several resumes at once within minutes. Resume parsing online helps speed up the hiring process, while providing greater accuracy in candidate selection.

A good resume parser provides automation to the resume screening process so that you can input multiple files at once and automate parsing for seamless output. 

In addition to resume parsing online, the best resume parser software stores and scans data in your user database to reference for later. Yes, reference.

Meaning your resume parsing tool uses machine learning to discover user behavior and align candidate skill sets with job roles. You can accomplish several hiring requirements at once for pinpoint compliance to your job vacancy’s requirements. 

So what does a resume parser do?

A resume parser automates the hiring process for a more defined compliance capability, measurable accuracy to justify hiring the right candidate to your client… and all in a fraction of the time it would take without the best resume parsing tool available.     

Sound even better now, right? We know.

Let’s look at the different types of resume parsing processes and the best way to improve using resume parser software online. 

What is Resume Parsing Used For?

We are glad you asked. Many different small businesses and enterprises across different verticals use resume parsing to achieve efficiency in the hiring process. Yet, there are multiple uses for resume parsing software and the technique of resume parsing. 

Check out the different industries and technical applications for resume parsing software:

  • Human Resources. The most obvious application for resume parser tools is in human resources where HR professionals use the resume parser tool to qualify hundreds of resumes in a short amount of time. Hiring the right talent improves hiring metrics that businesses can use to ensure the workforce is headed in the right direction.
  • Federal Government Contracting. Business professionals and government contractors often have small or medium size proposal team or maybe just one or two in-house proposal writers to respond to multiple request for resume (RFR) or request for quote (RFQ)/request for proposal (RFP) with a business proposal submission to the government. 

One of the proposal requirements to many RFR/RFP/RFQ processes is staffing the best people for the project or government contract, which requires providing resumes within the final business proposal. As you can imagine, the federal government wants to hire the best possible candidates only. 

After all, bad hires are costly to the government and to the winning staffing vendor. RFP responses are time consuming as well as time-sensitive with tight deadlines. So, proposal managers do not have a ton of time to waste with sifting through piles of resumes.

You can see how a resume parser software dedicated to government contractors can help streamline the business proposal writing process and ensure compliance to the RFP/RFR. 

  •   IT Staffing. Some of the lengthiest resumes on the planet are from experienced information technology professionals who have a ton of talent and even more experience – more than five pages worth. Resume parsing for IT staffing firms come in handy where you have a bunch of 10+ page resumes from a handful of candidates. Resume parsing for IT staffing vendors also helps determine candidate qualifications much faster when the job requirement may be complex or require niche skill sets. 

When Can I Use Resume Parsing Software?

The bottom line is resume scanning is time consuming and not to mention boring. Hiring the wrong people is too costly to risk. Where ever there is a resume involved, it is best to have a resume screening tool available to beef up your hiring compliance and streamline resume review.


Resume Parsing Techniques You Need to Know

A resume parser transforms resume data or employee and candidate related data into an organized, structured format to add to business proposal responses or for use in human resource management. Resume parsing software extracts information that is relevant to a specific role or for purposes of candidate analysis and evaluation.

It is the job of the resume parser software to identify core information such as keywords and qualification-relevant data to help your team avoid long hours sifting through hundreds of resumes. It is the proposal manager and HR professionals’ job to use the best resume parsing tools and techniques for the most accurate and efficient results.

In this blog article, we provide background on resume parsing techniques you need to know to achieve the right outcomes.

Resume Parsing Technique #1

Technique: Manual Parsing

The most time-consuming resume parsing technique is manual parsing. Manual parsing involves taking time to manually review candidate or employee resumes line by line. Recruiters, HR professionals, or proposal managers must set aside a minimum of two hours to review candidate resumes (assuming they are already on file) to simply determine who is a potential good fit.

Professionals continue with painstakingly updating the resumes to include keywords or specific details related to the role being filled. This comes only after a sizable prospective group of candidates is determined. 

Scenario where this is beneficial: Your team has ample time to spare and the candidate submission or resume submission deadline is at least 30 days away. The proposal and teaming strategy is more than 80% complete.    

Time to parse: 6+ hours (depends on number of candidates)

Resume Parsing Technique #2

Technique: Automated Parsing

Automated parsing is available with resume parsing software online or through an on-premise software application. Affordable resume parsing software allows users to parse resumes with several options.

The first option allows users to upload existing candidate resumes into the system to parse into organized sections. The parser automatically aligns extracted data into manageable sections such as Employment History and Technical Skills.

The next option enables users to take saved candidate profiles and create a role-specific resume using the stored candidate data. Resume parsing software has pre-existing templates available for quicker formatting requirements.

Another resume parser option for automated parsing is to work directly with the candidate. You can provide a secure login account for the candidate that gives access only to their candidate profile. As the candidate provides or updates their resume, the system syncs information to ensure the most up-to-date data is stored.

Automated parsing saves time where your team does not have a ton of time to spare. Your resume parser offers skills matrices for specified roles based on the available data in the resume parsing tool. Qualify candidates right away with skills matrices that can translate into formatted resumes.      

Scenario where this is beneficial: Your team is bogged down with other simultaneous priorities and have a limited amount of time to review, evaluate, and format resumes. The proposal and teaming strategy require at least 50% more of the effort left to complete. There are several candidates to consider.

Time to parse: Less than 1 hour

Resume Parsing Technique #3

Technique: Hybrid Resume Parsing

Hybrid resume parsing requires the use of CV resume parsing online for a mix of automated parsing and manual parsing. Users still gain access to time saving methods and enhanced accuracy in resume development. The additional benefit is that users who may desire a bit more control on the outcome can leverage an online resume parser to automate output and manually edit extracted data. 

Scenario where this is beneficial: Same as automated parsing scenario above, and your team must fill complex roles with specified requirements.

Time to parse: Less than 1 hour/varies

Identify the resume parsing that meets your goals and aligns with need when your team uses resume parsing tools online.

Types of Resume Parsers

Resume and CV parsing online is available to create a wider access to modern resource management for small business and large enterprises that seek affordable options to greater efficiency. Before you decide on the best resume parser to purchase, we are going to help you learn the types of resume parsers:

  • Skill-based parsers. A skill-based parser allows users to generate skills matrices or saved job roles according to industry specific skills. Skills matrices align resumes and candidate profiles with skills to automate role-specific resumes into formatted templates.
  • CRM parsers. A CRM (customer relationship management) parser acts as a dual tool for HR managers and proposal managers to store extracted data and candidate profiles for quick search or an automatic system audit. CRM resume parsers parse resumes as well as hold large datasets for resource management.
  • Keyword parsers. A keyword parser identifies keywords and phrases within the resumes uploaded into the system to determine patterns and role fit based on keywords. This type of parsing is most effective when paired with intelligent resume parsing to improve accuracy. 
  • Intelligent parser. An intelligent parser uses algorithmic functions to cross-reference data and identify information that enables seamless automation and improved accuracy for resume parsing and formatting.

The best resume parser technology offers a combination of the above parser techniques and types of resume parsing for the most effective and measurable outcomes. Try resume parsing online today.


What is Resume Parsing?

What is Resume Parsing?

Resume parsing is used for more than human resources (HR) and recruitment. Resume parsing is quite common across industries, especially for proposal managers and government contracting teams. You can discover quite a few benefits using resume parser technology that are worth exploring.

In this article, read on to learn where resume parsing simplifies resource management and fast tracks business proposal responses for federal government contracting opportunities. Where those areas are not your specific field, don’t fret! Discover where resume parsing technology contributes to digital transformation and modernization for small business and large enterprise companies of different scope and delivery. Your organization could be next in line to modernize.

Before we go further, here is a standard definition of resume parsing:

Resume parsing is a method or technique that uses resume parsing software or technology to extract relevant data from employee or candidate resumes and profiles to generate a role-specific resume or CV document. 

The custom resumes and CV documents that are created are auto generated to meet criteria according to the request for resume (RFR) or request for proposal (RFP) document specifications. Proposal managers and HR professionals use resume parsing to improve efficiency in candidate identification and deadline sensitive proposal responses. 

You may be wondering what CV resume parsing has to do with your company if your small business, HR department, or large enterprise does not yet engage in government contracting. Keep reading. There’s more! Here are some real benefits to consider when using resume parsing online or even the best resume parser software to meet resource management or other goals:

Benefits to Resume Parsing:

As we stated before, resume parsing tools offer greater opportunities for efficiency and organization when your small business or human resource department is juggling multiple resumes for employees or candidates. The right resume parsing tools and technologies increase productivity, while offering these immediate benefits:

  • Automation. The best resume parser technology automates resume analysis for greater efficiency that saves time. This is especially necessary when finding a qualified candidate is time sensitive or project deadlines are contingent on having the right candidates fill a customer vacancy.
  • Skills Matrices. Resume parsing and CV parser tools allow you to create skills matrices that can be used to auto generate the new resume or compare a candidate’s listed skills with the required qualifications. Artificial intelligence does the work. No manual and time demanding analysis needed from your team!
  • Quick Analysis. The benefit above brings us to quick analysis. Save time analyzing resumes and candidate or employee qualifications with the best resume parsing tool. It generates comparative matrices to perform as more than a resume builder. Resume parsers take the work out of evaluating candidates to help build representative CVs for a specific role. 
  • Resume Storage. Perhaps one of the most endearing features of the best online resume parsing software is the ability to store candidate information once extracted in your internal database. Quick searches and customized resumes through intelligent automation make the hiring, employee reassignment processes, and RFR responses easier.      

Resume parsers extract information through intelligent automation and simplify the resume development process. Think of the simplicity possible when you must present role or project specific candidate resumes to a customer or project manager in less than 48 hours.  

That brings us to the next part… preparing a resume to outsmart a smart resume parser. 

What Should Candidates Know About Resume Parsing?

Technology is here to stay. Prospective job seekers and employees often allow their resumes to become outdated or lackluster in quality. Meanwhile, today’s small businesses and large enterprises are using resume parser technology to weed out poor resumes and identify the best candidates straight away. 

It is all about efficiency and accuracy. Of course, even a good resume is not a substitute for being able to deliver when doing the work on the job, yet it is a great start to get you in the door of a new job opportunity! 

Candidates looking for a job or new role should know that modern organizations leverage resume parser software. Resume parsing uses keyword queries to cross-reference job roles and job descriptions. Adding the right keywords to your resume that are common to industry-specific roles is a great way to have technology work in your favor. 

Yet, that is just the beginning. 

Resume parser software goes further with smart analysis that can determine where your experience meets qualifications. That includes years of experience with a particular skill set or industry relevant experience based on the descriptions you put on your resume. 

That means resume clarity and conciseness for job accomplishments and descriptions are the best way to go. Here is additional information that resume parser software extracts from your resume to build a candidate profile:

  • Background Information. Information on your professional background.
  • Volunteer Work. Work that you have completed or are still doing on a volunteer basis that is relevant to your prospective role.
  • Technical Skills. The technical, hard, and soft skills you possess to qualify you for a role.
  • Summary. An overview describing your specific experience and accomplishments in a particular industry or role.
  • Education. School, degree, certification, and career advancement information that has prepared you to perform in a specific role. 

Always leave off personally identifying information such as your date of birth or home address. After all, the purpose of a resume is to evaluate your skill level to perform in a job for short- or long-term roles. Information that is irrelevant may be distracting to the evaluator as well as cause for delay in parser extraction and analysis. 

Resume Parser Software Online 

Online tools offer your small business or large enterprise easy access to the best resume parser software. Candidates and internal users can work asynchronously online to provide, update, and maintain candidate and employee profiles whether working remote, in different time zones, or side-by-side. The best resume parsing software offer affordability and immediate solutions to an otherwise chaotic resource management pain point in your business.


How Does CV/Resume Parsing Work?

Resume parsing software tools use technology and machine learning to extract data and information from a resume document. The data extraction is structured into a readable, scannable, and optimized format. Resume/CV parsing is a great way to reduce the time it would otherwise take to manually parse resumes and evaluate the candidates of the resumes.

Often, staffing organizations and human resource (HR) professionals receive hundreds of resumes for every open job role. The process for resume evaluation can be long and tiresome where there is no resume parsing software to automate resume screening available.  

That is the precise reason as to why resume parsing software is becoming more widely used in the staffing, HR and government contracting world to date. Technology is after all the bridge between efficiency and productivity for so many industries.

So how does CV/resume parsing work, you ask? 

Great question! We will go into detail further throughout the remainder of this article. 

What is a Resume Parser?

Resume parsing is a unique automation technique that is available through the best resume screening software online. It enables faster parsing, better compliance with job requirements and hiring, and quality standardized resume delivery that are specific to the job role description.    

Many business professionals use resume parsing software to upload unformatted documents and extract data from the given document into a formatted template. 

Here’s the kicker…

The resume/CV parser interprets the extracted data using machine learning to ensure the information is placed into the new format in alignment with the requirements. 

Users can edit or add specific information and keyword phrases following the automatic resume parsing process.

What Information is Extracted from a CV or Resume?

Resume parser software extracts data into manageable sections and can add the data under resume-specific section headers or into a candidate profile to store information for later reference. 

Information is extracted to demonstrate working professional experience, education, technical skills, soft skills, professional certifications, achievements, and other identifiers that the user deems as necessary to showcase the capabilities and qualifications of a proposed candidate. 

Now that you know how a CV/resume parser works, we can help you understand how to select the best resume parser software online.

How to Find the Right CV/Resume Parser Tool?

The right CV/resume parser will offer you and fellow users in your organization the best value according to benefits, features, and cost. The answer depends on your organization type, the industry, and the type of work you do. We alluded to some of those roles before.

Are you a human resource (HR) professional? Are you a government contractor? Do you participate in hiring and resume review? 

These roles and responsibilities benefit greatly from resume parsing technology that offers certain benefits and features. When you are trying to select the right parser system to use, check that it has these features as a bare minimum:

  • Templates provide users with standardized format structures to deliver parsed data that meets requirements and format consistency. 
  • Bulk Import allows users to import several files at once rather than to manually upload each file individually. 
  • Machine Learning capabilities are the secret weapon to enabling your resume parsing tool to configure data in a way that produces the most compliant resume deliveries. 
  • Skills Matrices offer users simplified system components for quick and easy evaluation of candidate skills. 
  • Profile Storage enables users to keep candidate information on file for faster candidate selection, thereby eliminating the time it takes to find qualified candidates.
  • Boolean Search can filter through candidate profiles based on specific keywords and skills to maximize compliance in candidate selection. 
  • Opportunity Tracking allows users to stay aware of opportunities in the pipeline and provide results faster ahead of timelines. 
  • Candidate Sync is key to help users connect with potential candidates or existing hires to ensure accuracy of information and that information is automatically updated as needed. 

Resume parsing tools offer these great features to finetune the resume review process and to help you select the right candidates the first time – reducing attrition and optimizing compliance to client requirements. 

Here are some other really important features that the best resume parsing tool should have: password encryption for secure user sign-in, administrative permissions control, and high storage capacity. 

At the least, the resume parsing software that offers these features is a great choice for your enterprise. Where the tool is designed with your industry in mind, you’re even more equipped for success. 

Benefits of Resume Parsing Software 

No matter what industry you work in or the role you play in your respective organization, resume screening software offers some great benefits.

Quality Resumes 

Of course, one of the primary benefits to using your resume screening parser tool is to be able to deliver a quality document to the client or to management. Resume parsing software helps users produce multiple of quality resumes at once – cutting down the time it would take to parse through resumes manually. 

Did we mention that resume parsing software dedicated to government contractors provides qualifications matrix formats that are designed just for request for resume (RFR) delivery?

Better Compliance 

On that note, let’s get into compliance. The main reason many candidates do not work out once hired and leave the job in under one year is because role compliance is lacking. Resume screening parser tools allow users to do an efficient and accurate screening of candidates prior to resume parsing for better compliance to job role requirements.

Faster Delivery 

Going through hundreds of resumes every day is no fun… and inefficient. Resume parsers simply streamline delivery and enable users to get the job done quicker, and better!

How Does Zbizlink’s Resume Parser Save You Time?

In a few simple steps Zbizlink’s Resume Parser is designed to streamline your resume screening and resume formatting needs. Here’s how it works:

Step 1: Create the job requirement.

Step 2: Select candidate(s).

Step 3: Generate the skills matrix.

Step 4: Autofill the RFR/resume template. 

Step 5: Review and download.

It is just that simple. 

Happy Parsing!

Which Two Types of Résumés Can Be Formatted to be Visually Appealing?

Which Two Types of Résumés Can Be Formatted to be Visually Appealing?

We get this question quite a bit. If you are here reading this blog article, odds are that you are in the job market or simply looking for tips on how to update your resume to be a competitive candidate. You are in the right place.

When it comes to resume improvement, knowing which two types of resumes can be formatted to be visually appealing puts you ahead of the game. Most people forget about the dynamics involved in updating a resume, so staying aware gives you a fair advantage. 

Next, we will talk a bit more about the different types of resumes before we go any further into detail about specific resume formatting. As you can imagine, the type of resume you use to submit for a job vacancy or to upload into a resume parser software depends on the job role and hiring practices of the hiring organization.

Four Types of Resumes You Should Know 

There are several types of resumes that have different formats with a shared purpose. The primary purpose of any resume, no matter the format, is to spotlight you and your qualifications to successfully perform in a particular job role.

Employers and human resource professionals use advanced CV parsing software to help screen resumes faster rather than evaluating each individual resume manually. Imagine having more than 1,000 job application submissions for one available job role. It can get daunting to say the least.  

It is also common for HR professionals to have to screen several resume submissions that are not even closely related to the job description – on top of the sheer volume of resume submissions. Our hats off to hiring managers who deal with these challenges on a daily basis. 

The point we are trying to make here is that your resume must stick out to get noticed and eventually hired. Your resume should stick out in these three ways:

  1. Your resume must be visually appealing.
  2. Your resume must be tailored to the job description.
  3. Your resume must be formatted correctly.

The last one is often forgotten. Format your resume according to the resume parsing techniques that are specific to certain resume formats. Here are the four types of resumes you should know and the respective formats for each:

Print Resume 

What is a print resume? A print resume is a document that is physically printed to provide to a hiring manager or recruiter. It can be printed on different types of paper such as resume paper, which is thicker and more durable than standard printing paper. 

Print resumes can also be printed on colorful paper and have added scent. Yet, best practice is to keep your resume simple and on white paper because it is easier on the recruiter’s eye than color paper. However, whatever you want to do to make your resume stand out is completely up to your own discretion. 

Scannable Resume 

What is a scannable resume? A scannable resume is a resume that is often electronic or presented in a scannable PDF document. Online resume parsers or other CV/resume parsing tools screen scannable resumes using applicant tracking systems (ATS) or keyword scanning tools. 

A scannable resume must highlight key terms and keywords that match with the job description to be selected.  A hiring manager can proceed to review the resumes that meet the criteria of the scan but it is unlikely that your resume will make the cut if the relevant keywords and keyword phrases are not within your scannable resume. 

Electronic Resume 

What is an electronic resume? An electronic resume presents resume formats that are compatible with online software and sharing capabilities. Electronic resumes can be online PDF versions of the print resume or compatible with other online software. 

Web Resume 

What is a web resume? These days a web resume can take the form of a social media profile such as on LinkedIn or even an online portfolio. Web resumes can be interactive and a bit more visually appealing than a standard print resume because hiring managers and HR professionals can easily access it online. 

Web content has more flexibility in design, can leverage search engine optimization techniques, and should still maintain resume best practices. 

Now based on the resume descriptions, which two types of resumes can be formatted to be visually appealing and get the most out of a resume parsing tool? 

How to Make Print and Web Resumes Visually Appealing?

You guessed it! Print resumes and web resumes are the two resume formats that can be made visually appealing for the best resume parsing software to be effective. 

Your resume should adhere to common formatting best practices in all formats, including print and web. Here are a few of those best practices:

  • Limit the number of pages to your resume. Your resume should not exceed three pages or show experience beyond the last five to 10 years. Otherwise switch to a curriculum vitae (CV) to list academic research and extended portfolio experience. 
  • Maintain consistent fonts and font sizes. Try to make sure your resume has consistency in structure and formatting. Use Times New Roman throughout the resume rather than switch fonts from top to bottom of the resume. The same thing applies to font sizes. Your section headings, bullet points and so on should maintain a consistent font size. 
  • Keep it simple. Standing out can sometimes mean being having the most clarity and straightforward format. Just keep it simple and let your experience speak for itself rather than overcomplicate the resume with excessive sections, colors, or tables. Remember you want your resume to be compatible with a resume parsing system online. 
  • Tailor the resume to the job. Not all job descriptions are the same even though they may be similar depending on the industry that you work in. Make sure you tailor your resume to align with the job description. Some techniques include placing more relevant experience further up instead of in chronological order or adding keywords into your summary.

Once you follow these best practices, making the print resume and web resume visually appealing is easy. Put yourself in the recruiter or hiring managers shoes and think about how they do their job and use resume parsers. 

Maintain a simple and clean structure. List your job accomplishments rather than broad descriptions to fully showcase your qualifications to get the job done. 

Whether you are submitting a print resume or web resume for a job role or uploading these formats into a CV/resume parsing software, you are sure to get the best results when the resume format follows these guidelines.