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Super-smart resources to help you win

21
Aug

What Is The RFP Database

The RFP Database is a must-have resource for any company seeking to become a vendor in the private sector. Business Process Outsourcing (BPO) and the decentralization of production, services, and even logistical supply chains, have increased dramatically since the recent global pandemic.

Throughout the private sector, an increasing number of companies are constantly issuing new RFPs through the RFP Database website. The RFP database was created by a software company out of Massachusetts named Confluent Forms LLC.

Apparently, they were as frustrated as many proposal writers and companies when it came to finding RFPs listed on the internet. Rather than a complaint about it, or just accepting some misconstrued conception of fate, they decided to take matters into their own hands. Thus, the RFP database was born.

You can find this amazing tool at RFPDB dot org and if you ask us at Zbizlink, you will be glad that you did. Here you can find opportunities to respond to requests from around the globe.

How Do I Use The RFP Database?

You can register for a free account with the RFP database, though there is a small cost for some features. There is a two (US) dollar fee for leads, and also a system of credits that you can use for certain features. Credits can either be purchased for 1 US dollar each, or will be awarded if you share or issue any RFP that you may not be bidding on.

At first glance, you will be able to see a short project description, the deadline for the proposal, and the location of the project. Additionally, you can see the reputation of the person who uploaded the project. If you are interested in finding out more information, it will cost you two credits to view a more detailed description and get a link to the actual RFP.

How Do I Search the RFP Database?

If you want to search through the RFP database, you have four different search options to select from.

  • RFP search by Issuer
  • RFP search by location
  • RFP search by keywords
  • Advanced search options which allow you to use any combination of the first 3

For vendors who are searching inside a given industry, especially ones where there are a limited number of companies routinely issuing the RFPs, the search by issuer should reduce the amount of time that you need in order to find even obscure RFPs that you may otherwise need inside connections to learn about.

Local service providers who offer their services in more limited locations would seemingly do well searching by location, but exactly how precise you need to be may vary depending on where you live. In larger cities or metropolitan areas that cross many different borders, this type of search may still require a little more creative and in-depth approach, searching each area of town independently.

Keyword searches tend to result in larger, more general returns, but these can be a good search option for companies and individuals who are not

How Do I Issue An RFP?

One way that you can earn credits is to submit RFPs that you will not be bidding on. Bear in mind that all of the RFPs that are submitted to the database will be subject to review and approval as well. When you do submit an RFP that is approved, you will receive ten credits for your account, and a bump in your personal (or company) reputation on the site as well.

The people on the site recommend that you start uploading RFPs from your local government bodies, or other local interests, as these are less likely to have been previously submitted. If approved, these also help to improve the site and to increase the potential work for proposal writers and vendors.

Is The RFP Database For Public Or Private Sector RFPs?

One of the beautiful things about the RFP database is that it provides people with a means to share private sector RFPs. Unfortunately, there is no real database that posts literally every single RFP from the private sector. However, the option to allow private citizens to upload any RFP they find online does mean that this is a very large and comprehensive database.

Add to this the fact that there are no membership fees or other recurring fees, and the popularity of the site, and this is about as good as it gets. As more people learn about the site, and as the RFP process becomes increasingly common, look for this website to continue to get much better in the near future.

Where Do I Find Search Engines For Public Sector RFPs?

If all you are looking for is government-issued RFPs and other requests, Grants dot gov is a difficult website to beat. That being said, the RFP database also has a great many of the same RFPs on its website as well, and some government RFPs will not be posted on such a public website.

Grants dot gov does allow you to search both active and archived requests. You can also search for projects that the US government is funding around the globe. Not all of these projects will be in the United States, making this an ideal database for people around the globe.

How Much Does It Cost To Use The RFP Database?

There are no membership fees and no subscription fees when you use the RFP database. This is true whether you are sharing and issuing RFPs or searching. As was previously noted, there is a small cost for gaining full access to complete RFP you may be interested in, but this will not necessarily cost you money. Let us explain.

Registration is free and when you register at the RFP database, they will give you 4 credits to get started. Each time that you upload an RFP that is ultimately approved by the site, you will receive 10 additional credits. Now remember that it only costs you 2 credits to get full access to the RFPs that you are interested in pursuing further.

Even if you had to pay cash money for direct access to every RFP that you wished to pursue, it would still only cost you 2 US dollars per RFP. Given the vast number of requests listed on the site, for some people this may ultimately open up the door to reviewing large numbers of requests.

If the proposal team is competent, such a wide range of RFP listings should greatly increase the holdings, worth, and profitability of their business ventures. In short, it is not likely that any business will need to become burdened with excessive costs for using the RFP database, and with no subscription or membership fees, it just makes the entire site that much better.

How Do I Win More Proposals Through the RFP Database?

There is a need to be at least somewhat selective when determining how many and which RFPs that you are going to pursue. The short descriptions should give you enough information to make a viable decision on whether or not it is worth a couple of dollars or a couple of credits to dig a little deeper.

Companies that automate the proposal response writing process also tend to be able to respond to more RFPs and to increase their winning bid rates as well. This is what makes tools like Zbizlink so important for so many people, especially those who are relatively new to the RFP and proposal writing processes.

Parse any of the RFPs that you believe you have a solid chance of winning. Then review the opportunity once you have broken the RFP down into more manageable pieces of information. If the bid proposal seems viable after that, convert that RFP into an opportunity and begin the writing process.

Ensure that your proposal review team consists of members from all of the relevant departments, and pay close attention to their notes and comments. The use of automated proposal writing and RFP toolkits such as that provided by Zbizlink should work together to help you increase your efficiency and your overall win rates and profitability.

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