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To answer the question “What is proposal management software,” we must first understand what a proposal is and what it contains. We must then understand proposal management, and only then, can we define proposal management software and help you determine what constitutes the best proposal management software.
A business proposal is the single most valuable document that goes from your organization to a potential customer. Proposals contain well-structured and well-articulated solutions that your organization can offer to fix customer problems. It contains proprietary information that gives you a competitive edge. The average proposal is anywhere between 10-100 pages long. Public, state, federal and military-related proposals can even be 1000 pages long.
Multiple teams create the proposal, such as technical teams, sales teams, finance, HR, operations, legal, IT, and so on. It needs to be persuasive, compliant, responsive, and influence the potential customer (buyer) to make a contract decision favorable to your organization. Most proposals contain the following:
Proposal management is equivalent to project management in many ways. It is complicated and has stringent deadlines with several contributors to the proposal. Often, team contributors are remote, have diverse backgrounds, and are occupied with several tasks. It is obvious that communication is vital and collaboration is compulsory.
Time management and scheduling are of prime importance. Responsibilities are assigned to each team contributor in a structured format. All components of the proposal must be consolidated in a clear, sensible and logical manner. Effective proposal management and quality proposal management tools are the key to successful wins.
Clearly, the job of a proposal manager is hectic.
Now that a proposal and proposal management are explained, let’s explore proposal management software and the quality of a good one. The role of a good proposal management software acts as an RFP software with more and cannot be understated. In fact, it is one of the most significant needs in the proposal writing process.
“What is measured improves.” – Peter F Drucker
Zbizlink is a good proposal management software to consider that does all the above and more. Its real-time analytics and dashboards allow you to view the status of your proposals so that you can never miss a deadline. Moreover, you can always review your proposal team’s effectiveness and efficiency with Zbizlink’s archives.
Want to see for yourself? Give it a test drive.
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