Tag Archives: proposal writing

Press Release: Zbizlink adds proprietary RFP Parser and more to ramp up business development solutions

BALTIMORE, Jan. 14, 2020 – Zbizlink announced today the immediate release of the proprietary RFP Parser, a new solution, that allows instant data extraction and drag and drop editing to increase efficiency during request for proposal (RFP) review and task assignment.

A unique add-in to the feature-rich tool, Zbizlink’s RFP Parser allows users to import and parse lengthy, complex documents into manageable sections, such as Proposal Summary, Scope, Background, and other requirements. The new release reinforces a longstanding company commitment to provide quality technical solutions that add user value.

“We understand the challenges of the proposal management process,” said Amjad Nagrah, CEO of Zbizlink. “Reviewing long RFPs with technical and industry jargon causes confusion and takes up time, and this is before the proposal process starts. Zbizlink’s RFP Parser mitigates those challenges and allows proposal teams to be strategic about data management and meeting requirements. We were careful to consider the workflows involved when designing the Parser.”

Zbizlink’s RFP Parser is not limited to importing just RFPs. It parses a variety of solicitation documents including requests for information (RFIs), requests for resume (RFRs), requests for quote (RFQs), and more.

In addition to the RFP Parser, Zbizlink released several other upgrades to the software available now, including:

  • Opportunity lifecycle management. Users are able to evaluate past performance and captured data to identify predictable patterns of success for repeatable solutions. Thereby reducing risk to secure more closed-won opportunities.
  • An upgraded user experience. Getting started with Zbizlink is easier so users don’t have to spend a ton of time learning how to use it. Upgrades support team collaboration and simplify workflow to as little steps as possible.
  • Secure, shared workspace. A major development, this upgrade helps users manage confidential information with authorized visibility and capture management, while ensuring seamless approvals within a secure workspace for unlimited team members.

To learn more information, visit Zbizlink.com.

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About Zbizlink:

Zbizlink is a dynamic, cloud-based proposal management tool for proposal teams. It combines six core business applications into a single tool to help small to corporate proposal teams automate the proposal process. More than just proposal management software, it’s engineered to ease government and commercial proposals and support the full business development lifecycle with super-smart, time-saving features and solutions.

Top 10 Tips to Write Short Yet Effective Proposals

Top 10 Tips to Write Short Yet Effective Proposals

Ever given thought to what it takes to write the perfect proposal? Well, contrary to what people believe, proposal writing is more about short yet effective proposals than it is about lengthy explanations. It’s more about writing to win with a clear and efficient strategy that derives from quality relationship building with potential clients. Your goal is to convince them to choose your company over competitors and you don’t have to go overboard to capture client attention.

With that said, let’s explore how to shorten your proposal right off the bat with 10 easy tips and tricks to create a short, yet effective proposal.

Ready to check them out?

Let’s jump right in!

#1 Quit Being Irrelevant

The very first tip to writing short yet effective proposals are to stick with what the customer wants to hear. There’s no point in writing about things they barely care about because they won’t read it and it can likely disqualify your proposal. You don’t have time to waste anyway. This is the most important tip, but of course, there’s more.

#2 Dumb Down Each Sentence

Next up, quit trying so hard to write the most scholarly sentences. You’re not writing for a group of nuclear engineers, and even if you are, make it simple, make it plain. For the most part, pay less attention to combining features and benefits and briefly address them so the entire piece will not be wordier than necessary.

#3 Get Straight to the Point

How do you see your proposal? Do you see it as a checklist or a strategic document? Well, if you’ve been thinking about it as the latter, we recommend that you stop right away. It’s a checklist. Just state the facts, qualifications, proof points, and benefits for your responses and you cannot fail. Always be direct – it’s the best way to ensure compliance.

An RFP software that segments requirements through checklists will help you visualize.

#4 Group Things

It’s an excellent idea to group things to get rid of connecting words. The big idea here is to consolidate responses and create a clear narrative. Just figure out what you want to say in each section, then map that into a succinct, engaging outline. The best proposal management software can maintain consistent section layouts to ease outline development.

#5 Use Lists

Another great tip for short, yet effective proposal writing is to write in lists. On top of gaining reader attention, lists are great space savers. One thing to avoid, however, is explaining every single function or related item in your list — just add the details that resonate with the reader.

#6 Tell a Simple Story

Here’s the thing: proposals are supposed to tell a story and that story does not have to be long and complicated. With that said, you won’t be wrong to tell your story with simple checklists — this will show clients just how easy it is to work with your company.

Introduce your story with how your organization will solve the client’s problem, narrate with value, and close strong just before the proposal gets too wordy.

#7 Forget Unnecessary Fluff

Now, you may think that clients are interested in your company history, industry background, or great universal principles that you hold. They are not. Unless specifically asked to provide – and many RFPs require brief versions – there is no need to go into vast detail about company background or irrelevant information. Just focus on your solution to the client’s problem and how your organization will manage it effectively.

#8 Do Not Overly Summarize

A summary for every single section is not a good idea — that only makes the proposal longer! Remember, our goal here is to make it short and effective; so outside of the Executive Summary, skip the summaries.

#9 Use Graphics Where Necessary

Graphics can simplify the message. If a process is complex or contains several steps that are very technical, it is highly recommended that you use graphics to depict the process. There’s no need to explain the illustration further when your content is already clear and concise— a caption and title is enough.

A quick bonus tip: For captions, message the value of the process instead of just restating the obvious.

#10 Skip Conclusions

Have you made a strong case in the proposal? Is the proposal clear and concise? If yes to both questions, pat yourself on the back because you’ve done a great job!

If you’re thinking about how to conclude the proposal, stop right there. Trust us, the reader may glance over a conclusion if they read it at all. Conclusions are not necessary because clients expect only relevant information. You’ve answered yes to the top two questions, right? That means you’ve made your point and the evaluator is clear on how to proceed.

So, there you have it! Your 10 tips to write short, yet effective proposals that can increase your chances of another win. Remember, the goal is to write once, limit error, and secure the contract. To employ these tips and improve accuracy, use proposal management software that makes it easy.

Find 08 Quick Steps to Business Proposal Writing

To better understand steps in writing business proposals one should know the types of business proposals first. In the current blog, we will concentrate on the stages of writing a business proposal. A business proposal is considered one of the most important documents that we need to learn how to write to grow as a proposal professional.

It is the deciding factor that spells the variance between success and failure, no matter you are a freelance proposal writer or you run a company of your own. In today’s business world, industrialists spend hours developing business proposals and failing in getting positive results. On the other hand, some use proposal management tools to streamline the process and can understand the customer requirements after just submitting one business proposal.

The process involved in writing a business proposal:

Basics of a Business Proposal: Before attempting any business proposal, we must first get an understanding of what the proposal is and learn the basics. A business proposal is a written artifact that deals with a specific product or service to a potential customer. As discussed, 06 types of business proposals there are generally two significant kinds of business proposals:

  • Solicited business proposals (which is prepared in response to an official request for a proposal)
  • Unsolicited proposals (proposals that are thought of by a person who is submitting them and can be inspired by anything like a moment in the employee’s daily work to a casual conversation with the customer).

Business Proposal vs. Business Plan: The terms “business proposal” and “business plan” are often used as swappable terms which give us the impression that they are the same. However, they are not. A business proposal is documented to offer a product or service to a client, and a business plan is considered as a formal statement with a set of business goals and how these would be accomplished.

3‘P’s of a Winning Business Proposal: The success mantra behind writing a winning business proposal is the presence and application of the 3‘P’s, are Problem Statement, Proposed Solution, and Pricing Information.

  • Problem Statement: A compelling business proposal should be able to define their requirements plainly and directly to the Customer. This is important because we should not expect the Customer to believe that we can help them to solve their problems if we don’t understand their issues.
  • Proposed Solution: The core criteria for sending out a business proposal is to bid a solution to a problem faced by a Customer. This section should be elaborated in detail as possible and should be able to address every requirement that we have discovered.
  • Pricing Information: For most of the Customers, the pricing information plays a significant role in deciding them whether they would agree with the contract with us or not. Presentation of this part significantly depends on the solution or solutions you include in the previous section. If the solution offered would only entail a short period, a Fee Summary will suffice, if not for longer projects, these payments have to be specific and clear in a Fee Schedule list.

Points to be Considered When Writing a Business Proposal: With the above understanding, we have got some knowledge on the essentials of a winning business proposal. The next important aspect for consideration is to find out what to put under the 3 Ps so that we can develop a business proposal that gets their consideration and wins the contract.

Do our Research: Before you start writing any business proposal, understand that not all clients provide complete requirements, particularly when we are submitting an unsolicited business proposal. Try to research to the entire extent and include the competitors of our customer, and their clients as well. This would ensure that the business proposal will be crisp and detail.

Put ourselves in their Shoes: Another essential thing to be considered while writing a proposal is always to put ourselves in the customer’s shoes. With this we can get some clarity on most of the things like, why should the customer pay this much amount for the solutions that we are providing and how can these changes benefit.

Why us: If we determine the needs of a customer, there may be a probability of other competitors who have done the same which means that there would be others who have submitted their respective proposals to the customer. Hence it is essential to make sure to portray our talents, experiences and other qualifications to convince the customer why they should choose us.

Writing a Business Proposal: Once we get all the required information, we are finally good to go. One of the best ways of writing a convincing proposal is to use a proposal management software like Zbizlink. These programs help us to write our business proposal without worrying about how they should align together and the content that we need to include. When you write your proposal, it’s important to be as clear and concise as possible. Zbizlink is a business proposal management software that  assists you with a wide range of document responsibility for each Opportunity and goes beyond quality expectations.