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How to Write a Business Proposal – Part – III (How to Conclude)

The conclusion is like the final chord in a song. It makes the listener feel that the piece is complete. The same is true for our readers. We. We then become a reliable writer for them, and they are impressed with our presentation.

As said prior, writing a business proposal is classified into three segments. The first part covers the concepts of how to start a business proposal, and the latter part covers making our Proposal, and the final section covers how to conclude the Business Proposal. We have already discussed Part I and PartII. Let us now examine Part III which clearly explains how to complete our business proposal.

PART III

Concluding the Business Proposal

Choose a Suitable Closing. Once we have carefully shaped our closing sentences, there are several ways to end a proposal with an appropriate closing or sign off. We must mainly concentrate on summarizing the Main Point and try to restate the Purpose.

  1. Past performance
  • Categorize the relevant experience. We expect the reader to have assurance on us that we can follow through and implement the business plan correctly and adequately. We should try to show off our previous similar projects and explain the success we achieved.
  1. Confidentiality
    • We might be restricted to share the client information because of confidentiality agreements yet, we can speak about our past experiences in general terms. For a sample, we can write, “Effectively provided Accounting and Payroll Services to 30 mid-sized businesses for the past five years.”
  2. We are Strong Team
  • Define who we will onboard into the project. We may not be able to handle every single thing. In such positions, we need to make them understand who we will hire to assist and also try to tell the Customer, how. Along with this we also need to explain how we will ensure that they are competent. If we are already aware of whom to hire, then we should include their resumes along with the business proposal.
  1. How we are different.
  • Deliberately open up any anticipated opposition if any. Some business proposals might face opposition. For example, if our business proposal is to assist businesses by categorizing which employees they could fire, then we can expect opposition to rising. At the same time, if we propose to construct the company rebrand, then others in that company might obstruct it. Hence, we need to recognize and then counter any predicted opposition as: summarize the expected competitors, discuss the likelihood and raise counterarguments.
  1. Summarize
  • End with a proper conclusion. The conclusion mainly depends not on the objective meaning of the passage, but the emotions aroused by the words. In the conclusion part, we should iterate the benefits of our proposal. We also need to include a deadline for the Customer to respond and hire us.

Nevertheless, some businesses have moved away from deadlines. Hence, we must search for other business proposals used in our industry to see what is standard. Along with this, we must pay attention to encourage the Customer to contact us with appropriate questions and to visit our website if they would like to seek more information about our business and accomplishments.

  1. References from previous customers
  • Include proper references to the business proposal. If we refer to studies or other sources in our proposal, then we should cite them at the end under the references We should format them with proper standards set by the Customer or any APA style as such. This would allow the client to find what we are referring to and double-check that the cited information is accurate or not easily.
  1. Review, Review, Review
  • Revise the business proposal at the end. After completion of the proposal, set the draft aside for a day or two and then review it. Search for typo errors and dropped words. To find out typos and missing words, we can read the document from the beginning to an end before sending out to the larger audience. Read the last sentence and then read the sentence before that.
  1. Finally
  • Finally try to Email Closing Lines with some eye-catchy statements such as “We would be delighted to have you as a customer,” “We look forward to meeting your every need…” “We know our product is a perfect match for your needs…”, etc.

Follow the measures before sending out the proposal

  • Pay close attention to the numbers mentioned and make sure they are accurate.
  • Review the Request for Proposal (RFP) and any other correspondence.
  • Make sure our business proposal is not missing anything requested by the Customer.
  • Shorten the proposal, if necessary. In short, let’s connect how Zbizlink supports end-to-end sales and the proposed solution. Single sign-in easy to use, Zbizlink enables you to share relevant content, track buyer deal, quickly produce error-free quotes and automate sales workflows and approvals.

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Get to Know 06 types of Business Proposals

A business proposal is regarded as one of the most crucial documents you ought to learn how to compose. This is what invocates the difference between a win and no win, whether you are a service provider, or you own a company. In these days, business people are tending to spend hours upon hours in submitting business proposals to all possible clients, and in return not getting any results. On the other hand, few people can get the contract after just submitting the business proposal.

Business Proposal-Its Basics

Before start writing any business proposal, one must first understand what the proposal is all about and learn the basics of that proposal.

Any business proposal is that written document that offers a specific product or service to a potential Customer. According to Ben Mulholland, in his article: 6 Types of Project Proposals that Get Approved, there are six types of business proposals.

  • Formally solicited
  • Informally solicited
  • Unsolicited
  • Continuation
  • Renewal
  • Supplemental

Out of all the above categories, solicited business proposals which are submitted in response to an announcement issued by the client and unsolicited proposals that are presented out to potential the Customers though they are not requesting are the principal types.

A formally solicited project proposal is prepared in response to an official request for a proposal. This is the easiest way of creating a proposal for any new project since the Request for Proposal (RFP) document will usually tell us exactly what the customer is expecting and at times, it also provides directions in preparing the proposal. Request for Proposal (RFP) forms is not to be confused with the project request forms though the former is a way to react to the needs directions and desires, whereas the latter one is a way for the management to request for a project of their teams.

Hence, for formally solicited proposals we should opt for a structured approach and have to respond directly to the details that have been relayed, essentially turning off feedback into a quantifiable project which we can then judge the worth of starting.

Informally solicited project proposals are the ones that are same as formally solicited proposals, except the information they are based on is not specific in any written document. Because of this, it makes it little harder to deal with and hence more research is involved in analyzing such type of opportunities, but we at least have a little-jagged starting point. It’s much simpler than a piece of small information that separates formal from informal, that is

Formal proposal requests have prior details, goals, deliverables, and potentially even methods, while

Informal proposals are based on any conversation. If we are asked for a proposal but are not given any specifications, then it is an informally solicited one. The approach for this is not much different from a formally solicited one, but we will have to put some extra work in illustrating the details like the objectives and method, and in evaluating how practical the whole thing is.

Unsolicited project proposals are cold deals. No one asks for this; still, it can provide tons of value for our business. These are the proposals that are thought of by a person who is submitting them and can be inspired by anything like a moment in the employee’s daily work to a casual conversation with the Customer. Perhaps these are called as the hardest proposals to present, as you will have to be extra credible as no one asked for the proposal. Hence we have to be little extra prodding. This means gathering more confirmations than the normal to prove the proposal’s standards. One should take extra care while writing to make sure that it’s more convincing.

Planning for Proposal

Once you are comfortable with what kind of proposal we are presenting, we need to research and prepare for the document content to make sure that we do not miss out any vital information. Though what you write will differ based on the type of proposal we are submitting and the format it is using. In any of the proposal, we must concentrate on the below headers mainly. We have to

  • Define our audience
  • Know what problem the proposal handles
  • Research on the current state of the issue
  • Define the proposal clearly
  • Forecast the effect this would hold
  • Calculate the time and resources that would opt for
  • Moreover, finally, create an outline of the document

We need not worry much about the language that we are using; instead, focus on getting the base facts accurate and covering ourselves for any questions that might counter our proposal. Let’s connect with Zbizlink representative today and start preparing quick proposals.