Tag Archives: how to write business proposal

How to Write a Business Proposal – Part – III (How to Conclude)

The conclusion is like the final chord in a song. It makes the listener feel that the piece is complete. The same is true for our readers. We. We then become a reliable writer for them, and they are impressed with our presentation.

As said prior, writing a business proposal is classified into three segments. The first part covers the concepts of how to start a business proposal, and the latter part covers making our Proposal, and the final section covers how to conclude the Business Proposal. We have already discussed Part I and PartII. Let us now examine Part III which clearly explains how to complete our business proposal.

PART III

Concluding the Business Proposal

Choose a Suitable Closing. Once we have carefully shaped our closing sentences, there are several ways to end a proposal with an appropriate closing or sign off. We must mainly concentrate on summarizing the Main Point and try to restate the Purpose.

  1. Past performance
  • Categorize the relevant experience. We expect the reader to have assurance on us that we can follow through and implement the business plan correctly and adequately. We should try to show off our previous similar projects and explain the success we achieved.
  1. Confidentiality
    • We might be restricted to share the client information because of confidentiality agreements yet, we can speak about our past experiences in general terms. For a sample, we can write, “Effectively provided Accounting and Payroll Services to 30 mid-sized businesses for the past five years.”
  2. We are Strong Team
  • Define who we will onboard into the project. We may not be able to handle every single thing. In such positions, we need to make them understand who we will hire to assist and also try to tell the Customer, how. Along with this we also need to explain how we will ensure that they are competent. If we are already aware of whom to hire, then we should include their resumes along with the business proposal.
  1. How we are different.
  • Deliberately open up any anticipated opposition if any. Some business proposals might face opposition. For example, if our business proposal is to assist businesses by categorizing which employees they could fire, then we can expect opposition to rising. At the same time, if we propose to construct the company rebrand, then others in that company might obstruct it. Hence, we need to recognize and then counter any predicted opposition as: summarize the expected competitors, discuss the likelihood and raise counterarguments.
  1. Summarize
  • End with a proper conclusion. The conclusion mainly depends not on the objective meaning of the passage, but the emotions aroused by the words. In the conclusion part, we should iterate the benefits of our proposal. We also need to include a deadline for the Customer to respond and hire us.

Nevertheless, some businesses have moved away from deadlines. Hence, we must search for other business proposals used in our industry to see what is standard. Along with this, we must pay attention to encourage the Customer to contact us with appropriate questions and to visit our website if they would like to seek more information about our business and accomplishments.

  1. References from previous customers
  • Include proper references to the business proposal. If we refer to studies or other sources in our proposal, then we should cite them at the end under the references We should format them with proper standards set by the Customer or any APA style as such. This would allow the client to find what we are referring to and double-check that the cited information is accurate or not easily.
  1. Review, Review, Review
  • Revise the business proposal at the end. After completion of the proposal, set the draft aside for a day or two and then review it. Search for typo errors and dropped words. To find out typos and missing words, we can read the document from the beginning to an end before sending out to the larger audience. Read the last sentence and then read the sentence before that.
  1. Finally
  • Finally try to Email Closing Lines with some eye-catchy statements such as “We would be delighted to have you as a customer,” “We look forward to meeting your every need…” “We know our product is a perfect match for your needs…”, etc.

Follow the measures before sending out the proposal

  • Pay close attention to the numbers mentioned and make sure they are accurate.
  • Review the Request for Proposal (RFP) and any other correspondence.
  • Make sure our business proposal is not missing anything requested by the Customer.
  • Shorten the proposal, if necessary. In short, let’s connect how Zbizlink supports end-to-end sales and the proposed solution. Single sign-in easy to use, Zbizlink enables you to share relevant content, track buyer deal, quickly produce error-free quotes and automate sales workflows and approvals.

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Learn How to Start a Business Proposal – Part – II

Business proposals are classified into three segments. The first part covers the concepts of how to start a business proposal, and the later part covers making our Proposal, and the final section covers how to conclude the Business Proposal. We have already discussed part I in our previous blog. Let us now discuss Part II which clearly explains how to make our business proposal more effective.

PART II

Making our Business Proposal

Before writing any business proposal, research plays a major role. “Research and analyze your product, your market, and your objective expertise, consider spending twice as much time researching, evaluating and thinking as you spend writing the business plan.” As a proposal writer, we must be clear in determining the purpose of our plan and try to create a Company Profile. Document all the aspects of our business. Try to have a strategic marketing plan in place. To write the perfect plan, we must know our company, our product, our competition, and the market intimately. Make sure that it is adaptable based on our audience.

  • Suggest a detailed solution. Once we identify the problem, we must tell the reader how we propose a solution to solve the problem. Try to be as transparent as possible. Ideally, our solution would be to provide our goods or services to the Customer. For instance, we could present it as: “Acme Accounting concentrates mainly on Accounting and Payroll Services for future minor and mid-sized businesses. We can offer complete service in the following areas such as inventory account balancing, year-end tax calculations and statements, ledger maintenance and summaries, and finally, standard pay period checks origination.” Ideally. That would be better to represent bullet points so that this information is readable.
  • Explicate the benefits of our solution. There may be various procedures to solve the problem. Hence, we need to explain precisely why our solution is the best. We can represent in bullet points to list out the benefits. The most common benefits include cost savings to the business, professional expertise, and confidentiality.
    • Make sure that we justify our expected benefits with proper evidence. For example, we may rely on previous studies that represent the benefits of following our solution that is proposed.
    • If there are no previous studies, then we need to depend on the observation by prominent people from the industry. For example, a former Customer could testify that we saved their business money.
  • Outline our task schedule properly. We need to explain the timeline for the tasks that are completed. This is essential information that could alter in the future, but it plays a vital role if the reader gets some idea of how we will go about executing our proposal.
    • We can summarize certain milestones. For example, if we suggest remodeling any store, then we should include the date that we start and when the store is ready for reopening.
    • Constantly try to explain that our timeline is an estimate and is liable on other factors too.
  • Include our budget appropriately. For any Customer, a budget may be the most critical part of the business proposal. The reader needs to know if they can afford our services, so we should include information about pricing. Be conventional. For instance, we may need to add up the predicted budget and then multiply by 1.5 to account for any unanticipated circumstances. Ensure to mention that the numbers are only sample estimates. Based on the proposal, we need to include the following information such as initial set-up costs, labor costs, supply costs, ongoing monthly charges and maintenance charges.
  • Label the contract terms. We should also include essential contract terms so that the reader will understand more about the contract they are entering. We could include information such as the following for instance such as:
    • How much is being paid on the date of signing?
    • Penalties or interests calculated for late payment.
    • Cancellation policies, for instance, there are no pre-payment penalties.

Zbizlink is a cloud-based software that helps in streamlining the proposal management in the RFP response process. The solution automates import and export functions, centralizes content, and enables collaboration among shareholders. One-stop solution, enhanced by an intelligent recommendation engine, provides centralized content and a collaboration hub. The integration of Technology allows all the teams to connect instantly to the people and content. Dashboards give evident reflectivity into RFP progress. Get in touch for prominent services. 

Zbizlink helps you be more productive when locating, creating, collaborating on and managing business-critical documents like pitches, proposals, contracts, RFP responses and more. Let’s take a Demo and explore more about ZBL.